Privacy Policy – Jaicob B.V.

Version: March 2025

Controller: Jaicob B.V.

Address: Zevenaarstraat 28, 5036 ZT Tilburg, The Netherlands

Chamber: of Commerce 92883761

Email: privacy@jaicob.ai

1. Scope

This privacy policy applies to:

• Users of the Jaicob platform (clients)
• Candidates processed within the platform
• Visitors of jaicob.ai

2. Personal data we process

We may process the following personal data:

For platform users (clients):

• Name, email address, phone number, company information, usage data

For candidates:

• - Name, contact details, CV, motivation letter, notes, conversation transcripts, and AI-generated summaries

For website visitors:

• - IP address, browser type, cookie information (functional and analytics only)

3. Legal basis

Data is processed based on:

• Performance of a contract (for clients)
• Legitimate interest (product development and analytics)
• Consent (for processing candidate data by clients)

4. Purpose of processing

• Delivering our recruitment software
• Enabling AI-based candidate analysis and matching
• Supporting recruiters with automated workflows
• Optimizing user experience and platform functionality

5. Data security

• Encryption at rest (AES-256) and in transit (TLS 1.3)
• Role-based access control and full audit logs
• Hosting within the EU (AWS Frankfurt region)

6. Data retention

• Candidate data: max. 12 months after last activity (unless earlier deletion requested)
• Client data: retained for the duration of the contract and 7 years thereafter (fiscal obligation)

7. Your rights

As a data subject, you have the right to:

• Access, rectify or delete your data
• Restrict or object to processing
• Request data portability
• File a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens)

8. Third parties

Data is only shared with third parties if required for service delivery or by legal obligation. All subprocessors are GDPR-compliant and located in the EU or covered by adequate safeguards.